Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, September 25, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council President
Stacy Moore
Council:
  • Erin Fulghum
  • Robert Hotaling
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Deputy Police Chief
Kevin Dorritie
Deputy Police Chief
David Halverson
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Alan Joseph, Councilmember; Jerry Cohlmia, Councilmember

GUESTS

Mary Miller, #18 Huntington; Larry & Katie Mitnaul, #20 Lakeside Blvd.; Michael Wise, Wise & Associates Inc; John Baker, Fee Insurance Group.

MINUTES

The minutes of the September 25, 2018 meeting were approved as printed.

CLAIMS

S. Moore moved to approve the Claims (Ord. App18-10), as of October 30, 2018 totaling $86,456.59. E. Fulghum seconded the motion; motion approved unanimously. October claims total $86,492.74. Special payments include: $5,360 to Mayer Specialty Services, LLC (Stormwater inlet repairs); $5,647.43 to Tree Top Nursery & Landscape (Irrigation repairs)

TREASURER'S REPORT

N. Farha reported Revenues for September 2018 total $95,034 as compared with $94,313 for 2017. Expenditures total $126,787 as compared to $118,266 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $127,818 as compared to $50,034 for 2017. Unencumbered Cash and Investments as of 9/30/2018 total $1,369,452.

PUBLIC AGENDA

  1. Larry & Katie Mitnaul, #20 Lakeside, appeared before Council to request a change to their recently approved 9' side yard variance. The contractor discovered as the project got underway the house was not squarely located on the lot and the property line slanted slightly. This will result in the northeast corner of the new garage exceeding the 9'sideyard variance. Their new request is to amend the approved 9' variance to 6'. Following discussion R. Hotaling moved to approve the request which will result in a 6'sideyard variance. S. Moore seconded the motion; motion passed unanimously.

NEW/OLD BUSINESS

  1. Insurance Package Renewal-J. Baker presented 2 renewal proposals for the city's 2019 Insurance Package. Travelers, the current carrier, quoted $32,934 for their annual bid and EMC, a new carrier, quoted $24,353 for the same or slightly better coverage. EMC's proposal will reflect in a 26% savings to the city. J. Baker pointed out that EMC is the carrier or 80% of small cities. S. Moore moved to approve the EMC proposal as printed; R. Hotaling seconded the motion; motion approved unanimously.
  2. 2019 Health Insurance Proposals-M. Wise recommended the B/C B/S Premium SG Choice Plan and the B/C B/S Choice 4 Plan for Council consideration. An information sheet comparing the two policies was included with the two proposals. Discussion focused in three areas: (1) Policy differences; (2) Cost sharing between City/Employee; (3) Whether or not to continue with the Health Reimbursement Arrangement (HRA) program. Council agreed to schedule a workshop on Friday, November 16, 2018, to further

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. Stated she had nothing to report on City Hall.
  2. Circulated copies of the Community Affairs 2018 Budget totals for review.
  3. A resident appeared before Council, several months ago, to request approval to install a free Lending Library. No location was designated at the time but the thought was maybe to place it in the park. Council tabled a decision in order to consider the issue further. Discussion focused on placement and installation of the structure and responsibility for future maintenance. Following discussion council agreed to: (1) No structure will be allowed on public property; (2) Structures may be allowed on private property. The resident will be responsible for maintenance.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. No report.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. Reported RFPs (Request for Proposals) have been sent out seeking proposals for contractor(s) who have demonstrated abilities to perform the attached scope of work.
  2. Copies of the 2019 Proposed Operating Budget (OB) were circulated for review and comment. The OB reflects a 3% decrease of the 2019 Statutory Budget.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Health Insurance discussion earlier.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. The repairs to the inlet along Woodlawn are completed.
  2. Meeting with Wichita City Commissioner, Pete Meitzner, to discuss the cost of refilling the pond following maintenance repairs. Receiving a positive response from Wichita Commissioner Pete Meitzner in regards to lower water rates when filling the pond and the possibility of a reduced rate on the water used.
  3. Beth Guimaraes, #55 Mission, contacted City Hall to report the storage containers have been emptied and will be removed from the property in the next few days.
  4. As commissioner monthly meetings will be scheduled with the Police Dept. Any issues relating to the Police Department should be referred to me.
  5. Questions or comments concerning the Police Dept. monthly report?

POLICE CHIEF'S REPORT-Acting Deputy Chief Kevin Dorritie

  1. Monthly report covered earlier.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. ) Bogle asked for questions or comments before voting to approve Ordinance G18-03-Providing for the Regulation of Portable Storage Containers and Providing Penalties for the Violation Thereof. E. Fulghum moved to approve Ordinance G18-03 as printed; R. Hotaling seconded the motion. Motion approved unanimously.
  2. J. Bogle asked for questions or comments before voting to approve Ordinance G18-01 STC and G18-02 UPOC. R. Hotaling moved to approve Ord. G18-01 and G18-02; S. Moore seconded the motion; motion passed unanimously.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported a truck backed into and upended one of the cement streetlights on Colonial Court. Westar is searching its inventory to find a replacement pole.
  2. D. Gann reported a new tree was planted in the park. Wade Vickery was asked to fill the attached water bag.
  3. B. Kratzer asked the Mayor to sign the Water Conservation Rate Annual Renewal forms from the City of Wichita.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Mayor announced that Council pictures will be taken on November 16th following the health insurance workshop.

R. Hotaling moved to adjourn the meeting; E. Fulghum seconded the motion; motion passed

MEETING ADJOURNED ---(NEXT REGULAR MEETING, NOVEMBER 27, 2018)