Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, November 27, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Council President
Stacy Moore
Council:
  • Erin Fulghum
  • Robert Hotaling
  • Al Joseph
  • Jerry Cohlmia
Treasurer
Norman Farha
City Attorney
Jerry Bogle
Asst. City Clerk
Barbara Kratzer
Deputy Police Chief
Kevin Dorritie
Deputy Police Chief
David Halverson

Regular Council Meeting

ABSENT:

Danny Wallace, Mayor; Debra Gann, City Clerk; Wade Vickery, Compliance Officer

GUESTS

Gene and Mary Miller, #18 Huntington; Scott Pigg, #12 Norfolk; Steve Frank, MKEC

MINUTES

The minutes of the October 30, 2018 meeting were approved as printed.

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App18-11), as of November 27, 2018 totaling $147,137.09. R. Hotaling seconded the motion; motion approved unanimously. November claims total $153,873.28. Special payments include: $71,923 to City of Wichita (bi-annual payment for Fire & EMS service); $3,992.66 to EMC Insurance Companies (Premium Payment); $7,633 to Tree Top Nursery & Landscapes (Irrigation repairs)

TREASURER'S REPORT

N. Farha reported Revenues for October 2018 total $52,865 as compared with $42,638 for 2017. Expenditures total $85,559 as compared to $68,925 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $95,125 as compared to $23,748 for 2017. Unencumbered Cash and Investments as of 10/31/2018 total $1,336,758.

PUBLIC AGENDA

Nothing

NEW/OLD BUSINESS

  1. Steve Frank, MKEC, reported the street projects for 2018 are complete with the exception of SCS resurfacing an area along Norfolk. This work was interrupted by the waterline replacement project and is scheduled for early 2019. S. Frank recommends a cold patch for the pothole in front of #10 Brookfield and followed-up with a permanent patch when weather permits.
  2. S. Frank presented to council a proposal to move forward with the repair/modifications of the two existing intake structures at the pond. He reviewed the areas of the proposal which include:
    1. Base Contract (Professional fees)
    2. Scope of Services—
      1. Task 1—Intake Modification Drawings, Specifications, and Bid Package
      2. Task 2---Bidding and Construction Administration Services
      3. Task 3---Post Construction Operation and Maintenance (O&M) manual development
    3. Estimated construction costs associated with engineering effort in MKEC’s proposal The total estimated cost of construction approximately $20,200.
    Following discussion, council decided to table a vote until December to allow time to review the 2019 budget and decide if funds are available.
  3. Scott Pigg, #12 Norfolk, requested council approval to construct a 6ft. wrought iron style(non- privacy) fence with several brick pillars strategically spaced throughout the length of the fence. Said fence would be parallel to the street curb, located 16ft off the curb. The project was reviewed by the Architectural Consultant. He concluded the proposed fence as described by the owner does not comply with Sections 1 and 2 of Ordinance G12-02 (Fence Regulations), therefore he cannot approve the application. It will now be up to council to determine whether or not to approve the owner's request. Following discussion Council decided to table a vote on the issue for a month to allow more time for council members to drive by the property and consider the ramifications. Council members did note that the homeowner had not provided a site survey for review.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. Reported she plans to get a bid for the repairs needed in the officer’s bathroom and have the work completed before the end of the year.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. December 3, 2018 is the deadline for submitting proposals from contractors for work in the city parks and common areas.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. Reported receiving the engagement letter from BKD Accounting in regard to the 2018 Audit. The City Clerk will begin submitting Audit information to the auditors after the first of the year. This same information will also be used in preparation of the 2020 Budget.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Reported he would be meeting with Steve Frank, MKEC, after the first of the year to drive around the city and identify curb, gutter and street areas to include in the 2019 Street Proposal.
  2. J. Cohlmia moved to approve the following items in the 2019 Healthcare Plan: (1) Blue/Cross Blue/Shield--BlueCare Premier SG Choice Plan; (2) Make no changes to the formula for calculating Employer/Employee contributions; (3) Continue with the Health Reimbursement Arrangement (HRA) Plan; A. Joseph seconded the motion; motion approved unanimously.

ARCHITECTURAL REVIEW; ZONING; CO-ORDINANCE MGMT; LONG RANGE PLANNING; CITY INSURANCE & POLICE COMMISSIONER’S REPORT- Stacy Moore

  1. Reported the final draft of the Stormwater Ordinance is nearly ready for review and approval. The approved Ordinance completes the list of requirements for the MS4 Stormwater Permit 5year process.
  2. Reported meeting with the Deputy Chiefs to review and make adjustments to the 2019 Police Budget.
  3. Reported Deputy Chief Dorritie’s recent arm surgery will allow him time to work on the Policy and Procedure Manual. The goal to complete is early spring 2019.

POLICE CHIEF'S REPORT-Acting Deputy Chief Kevin Dorritie

  1. Reported copies of the monthly report will be sent out to council for review.
  2. Reported that residents need to be warned to be vigilant during the holiday season.
  3. The Chiefs reported they will be meeting with the City of Wichita Police to discuss mutual areas of interest.
  4. Reported sections of the fence, separating Wichita and Eastborough, near Willowbrook and Drury, have fallen down. Efforts are being made to contact the apartment complex and have the fence repaired.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. #12 Norfolk Fence Request: J. Bogle advised council to consider the following as they deliberate whether or not to approve the fence request. The ability of the city to authorize a citizen to use street right of way is limited. Title of the street is dedicated to the public. A citizen could object to the use. The city can take the position it does not object and should caution the citizen of the limitations of authority.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. The regular council meeting for December lands on Tuesday the 25th. Would council like to change the date and meet on Tuesday the 18th. S. Moore moved to change the date to the 18th; R. Hotaling seconded the motion; motion approved unanimously. The request forms were signed.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. No report

A. Joseph moved to adjourn the meeting; J. Cohlmia seconded the motion; motion passed unanimously.

MEETING ADJOURNED ---(NEXT REGULAR MEETING, DECEMBER 18, 2018)